Commons:Wiki Loves Monuments 2013 in the United Kingdom/planning

WLM-UK 2013 links: For organizers & helpers Main page Organizers & helpers Main planning page Progress lists for Wikipedians Organizers' FAQ Organizers' help desk Publicity lists For competitors Main competition website Competition rules Competitors' FAQ Competitors' help desk Eligible buildings

This is the main planning page for Wiki Loves Monuments 2013 in the United Kingdom. Please use the talk page for general planning discussions.

If you are interested in helping to plan the competition, please volunteer below and also add your name at Commons:Wiki Loves Monuments 2013 in the United Kingdom/People.

Open tasks

Volunteers: Before posting here, please add your name to Commons:Wiki Loves Monuments 2013 in the United Kingdom/People so that we can keep track of who is involved.

Please append your name and a comment if you are working on something. When complete, please move to the Completed tasks section

Create portal on English Wikipedia

• Set up a competitors' portal page for Wiki Loves Monuments in the UK on the English Wikipedia

Prepare monument lists

See Commons:Wiki Loves Monuments 2013 in the United Kingdom/planning/lists

• Upload to Wikipedia - Katie Chan (WMUK), Yaris678
• Setup all required categories on Commons and pages on Wikipedia - Katie Chan (WMUK) is leading
• Check all data, once on - community

Set up tools for competitors

• Define upload templates
• Define and implement main upload mechanism (International team - UploadWizard)
• Set up a Flickr group
• Define and implement a tool to upload images that participants have placed on Flickr
• Discuss possible other upload options?
• Test all upload options
• Document the tools

Rules and jury

• Decide how to appoint jury members

Documentation and competitor resources

• Write instructions/guidelines for participants, including FoP information. --  Done --MichaelMaggs (talk) 13:05, 19 August 2013 (UTC)

Public relations

• Set up team to review and advise on PR requirements, including press releases and external outreach
• Discuss/agree communications channels
• Seek official backing from the listing organizations
• Contact other partner organizations or institutions
• Find sponsors to provide awards and promotional materials (may be the same as partners)
• Consider and advise on a local events programme
• Discuss formal role of WMUK, if any, and obtain approval from WMUK board
• Write and send press releases to the media:

• Initial announcement of competition
• Middle-of-the-contest press release
• Final press release, with details of winners
• E-mail volunteers, partners and sponsors and invite them to the awards ceremony

• Draft text for spamming Wikipedia county projects and put up for discussion --  Done --MichaelMaggs (talk) 13:00, 19 August 2013 (UTC)
• Decide on projects/channels to spam --  Done --MichaelMaggs (talk) 13:00, 19 August 2013 (UTC)

Official UK website

• Set up a page like this one to allow easy registration on the mailing list --  Done by WMUK --MichaelMaggs (talk) 13:01, 19 August 2013 (UTC)
• Set up an official website eg by copying this one at wikilovesmonuments.co.uk & wikilovesmonuments.org.uk (currently redirects back to Commons). See Wordpress instructions. Richard Nevell (WMUK) & WLUK contractors --  Done by WMUK --MichaelMaggs (talk) 13:01, 19 August 2013 (UTC)
• Add content to external website when structure is in place --  Done by various. --MichaelMaggs (talk) 13:01, 19 August 2013 (UTC)

Graphics

• Create online awards for each of the the winners. Preferably different for each class.
• Create barnstars to give to the organizers and helpers.

Physical events

• Attend Wikimania, and publicize the UK competition  Done by various attendees. --MichaelMaggs (talk) 13:03, 19 August 2013 (UTC)
• Consider and agree local events programme (around the country)?

• Run Wiki takes Chester as part of WLM --  Done by Harry Mitchell. --MichaelMaggs (talk) 13:03, 19 August 2013 (UTC)

• Try to seek local interest/awards via personal contacts [all]
• Promotional materials

• Write WLM flier to hand out to local groups & at Wikimeets [SB & WMUK office]

• Arrange awards ceremony

Commons processing

• Get team together to categorize all images & to fix upload errors, before, during and after contest
• Define mechanism for reporting errors

Analysis

• Decide how to evaluate the project
• Write participants' survey
• Complete the evaluation and post results/recommendations

Completed tasks

Historical record of things that have been done so far

Spam various websites and lists to seek volunteers

• Commons VP. --MichaelMaggs (talk) 12:52, 14 May 2013 (UTC)  Done --MichaelMaggs (talk) 15:35, 14 May 2013 (UTC)
• English Wikipedia VP. --MichaelMaggs (talk) 15:16, 14 May 2013 (UTC)  Done --MichaelMaggs (talk) 15:35, 14 May 2013 (UTC)
• WMUK Water Cooler.  Done MichaelMaggs (talk) 18:46, 15 May 2013 (UTC)
• wikimediauk-l@lists.wikimedia.org  Done MichaelMaggs (talk) 18:29, 15 May 2013 (UTC)
• commons-l@lists.wikimedia.org  Done MichaelMaggs (talk) 18:32, 15 May 2013 (UTC)
• wikilovesmonuments@lists.wikimedia.org  Done MichaelMaggs (talk) 18:36, 15 May 2013 (UTC)
• wlm2013-l@wikimedia.org.uk  Done MichaelMaggs (talk) 18:51, 15 May 2013 (UTC)

• Forthcoming Wikimeet pages.  Done --MichaelMaggs (talk) 13:04, 19 August 2013 (UTC)

Prepare monument lists

• Download into spreadsheets the official entries (x4) for all the eligible buildings.  Done by Katie Chan (WMUK)
• Review data and decide which official fields we will be using.  Done by Katie Chan (WMUK)

Create a UK WLM logo

Based on File:WLM USA.svg, but with 'UK' instead of 'USA'.  Done by Maxxl2. --MichaelMaggs (talk) 11:32, 26 May 2013 (UTC)

The logo is File:WLM United Kingdom.svg. Richard Nevell (WMUK) (talk) 13:03, 31 May 2013 (UTC)

Rules and jury

• Define some proposed rules and judging criteria for the UK contest, and put up for discussion.  Done --MichaelMaggs (talk) 14:33, 12 July 2013 (UTC)
• Discuss proposed rules and judging criteria online.  Done --MichaelMaggs (talk) 08:12, 22 July 2013 (UTC)

Documentation and competitor resources

• Create a local helpdesk (including legal questions)  Done --MichaelMaggs (talk) 11:55, 5 June 2013 (UTC)

Meetings

• 25 April 2013: Meeting 1
• 31 May 2013: Meeting 2
• 12 July 2013: Meeting 3

Resources

General

• Commons:Monuments database
• Commons:Wiki Loves Monuments/Organizing a Wiki takes
• Main website for the US contest
• Instructions for setting up website with Wordpress
• Commons:Wiki Loves Monuments 2013 in the United Kingdom/Texts

Tools

• MediaWiki WLM extension
• PHP script for conversion of geo-coordinates (latitude/longitude) to OS grid references
• PHP script for conversion of OS grid references to geo-coordinates
• PHP script for conversion between WGS-84 datum (as used by GPS) and OSGB-36 datum (as used by the Ordnance Survey
• WLM judging tool (found not to be usable for the UK contest in 2013):
  • http://wlm.wmflabs.org/uk/
  • http://wlm.wmflabs.org/uk/login
  • http://wlm.wmflabs.org/uk/register
  • http://wlm.wmflabs.org/uk/config/new
  • http://wlm.wmflabs.org/uk/admin/1

England

• 2013 source data (Google Docs) for England, Grade I
• 2013 source data (Google Docs) for England, Grade II*
• 2013 open data request for English dataset

Wales

• 2013 source data (Google Docs) for Wales 1
• 2013 source data (Google Docs) for Wales 2
• Listed buildings in Wales

Scotland

• 2013 source data (Google Docs) for Scotland, Category A

Northern Ireland

• 2013 source data (Google Docs) for Northern Ireland, Grade A
• 2013 source data (Google Docs) for Northern Ireland, Grade B+

Older material (resources from previous years)

• Wiki Loves Monuments brainstorm 2012
• Earlier work by Multichill