Commons:Wiki Loves Public Art 2014 in Sweden/Timeline
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Suggested timeline for local teams[edit]
| Due time | Task | Status | |
| November 2013 | |||
| Ongoing | indicate that you're interested by sending an email to John.andersson wikimedia.se or indicate it directly on the list with Participating countries.
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| November 26 | start a public artwork project on your local Wikipedia and analyze if the community wants to join the project |
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| November 26 | start to analyze what information is available in your country (e.g. coverage of data bases, full address, coordinates, unique identifiers etc.) |
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| December 2013 | |||
| December 1 | set up a portal for your local Wiki Loves Public Art contest on Commons, see the Swedish Portal page Commons:Wiki Loves Public Art 2014 in Sweden for a suggested structure |
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| December 2 | register your local wikilovespublicart.TLD domain. Create a redirect to Wikimedia Commons if you have no content yet
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| December 10 | (if needed) create a mailing list for your local Wiki Loves Public Art contest | N/A | |
| December 15 | start preparing a task management system, divide the work between the people |
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| January 2014 | |||
| January 5 | contact your government or other responsible institutions/organizations and ask for lists of artworks | N/A | |
| January 10 | decide if you need to have local workshops organized and where | N/A | |
| Ongoing | Fill in the progress table for your country | ||
| January 16 | have all main organizers subscribed to the global mailing list wikilovespublicart@lists.wikimedia.org |
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| January 18 | (if needed) create a timeline for your local Wiki Loves Public Art |
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| January 20 | contact other partner organizations or institutions | N/A | |
| January 21 | contact museums and ask for their participation |
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| January 24 | start advertising the project in your local Wikimedia community |
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| January 24 | start a discussion on defining communication channels (including outside ones) |
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| January 24 | decide on RL meeting with volunteers, try to identify local problems and possibilities (including freedom of panorama and other copyright issues) |
N/A | |
| January 27 | have structured list templates finished |
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| January 28 | have the lists of public artworks received from the government/other responsible institutions | N/A | |
| February 2014 | |||
| February 2 | start thinking about some promotional materials and goodies to give to the participants | ||
| February 15 | have some structured lists ready |
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| February 16 | consider asking your local Ministry of Culture or other cultural heritage institution to formally support the contest in your country | ||
| February 17 | create an environment where people can report errors in the lists | N/A | |
| February 20 | create a local help desk (including legal questions) | N/A | |
| February 25 | start working on the official (external) website |
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| February 26 | start looking for local sponsors to provide awards | ||
| March 2014 | |||
| March 1 | start working on local documentation | ||
| March 2 | set up category structure for your local artworks on Wikimedia Commons | ||
| March 3 | partners should be ready, participating and informed about what is going on | ||
| March 4 | (if possible) start working on a local events program | ||
| March 6 | join the work on a pre-announcement to be sent to all Village Pumps | ||
| March 10 | have the official website up, running and shining | ||
| March 12 | have an OTRS queue set up with at least two-three people with access | ||
| March 15 | have the pre-announcement posted to your local Village Pump | ||
| March 15 | write an announcement asking people to submit nominations for your local jury | ||
| March 16 | start processing already existing pictures on Wikimedia Commons | N/A | |
| March 17 | have the promotional materials and goodies being produced if you want to distribute them | ||
| March 20 | have the rules of the contest set up and posted to your external website | ||
| March 20 | have all participating museums settled | ||
| March 21 | start working with database identification and analyse (for identification of the photo objects from the participating museums) | ||
| March 23 | have somebody join the international Wiki Loves Public Art translation team | ||
| March 24 | have somebody join PR team to work on press releases and external outreach | ||
| April 2014 | |||
| April 5 | local sponsors should be ready & informed about the goings-on | ||
| April 8 | (if needed) set up a Flickr group (and other platforms) for an easy upload | ||
| April 8 | have your local jury fully formed and set up judging criteria | ||
| April 12 | prepare Commons infrastructure (UploadWizard) and CentralNotice in your language | ||
| April 13 | (if possible) finalize local events program | ||
| April 15 | the lists of artworks should be finished; finish processing already existing photos on Wikimedia Commons | N/A | |
| April 15 | Image templates and category structure for photos from the participating museums should be finalized | ||
| April 17 | have promotional materials and goodies sent out to volunteers around your country | ||
| April 18 | decide if you want to hold an awards ceremony and (if agreed on) start preparations | ||
| April 20 | have local PR people start working on an announcing press release | ||
| April 21 | have all upload environment in your language tested | ||
| April 22 | start sending invites to Flickr users in relevant groups to join the contest | ||
| April 22 | invite by mail photo clubs to join the contest (use existing list of photo clubs in CiviCRM) | ||
| April 23 | have UploadWizard and CentralNotice translated to your language and ready | ||
| April 24 | have the announcing press release ready and translated into your language; send it to the media! | ||
| April 25 | have all crucial infrastructure and pages on Wikimedia Commons as well as the tools translated into your language | ||
| May 2014 | |||
| May 1 | start the contest! | ||
| May 6 | have local PR people start working on a middle-of-the-contest press release | ||
| May 15 | have the middle-of-the-contest press release ready and translated into your language; send it to the media! | ||
| May 16 | have the local awards ceremony confirmed | ||
| May 25 | have local PR people start working on a final press release | ||
| May 31 | finish the contest! | ||
| June 2014 | |||
| June 1 | have the final press release ready and translated into your language; send it to the media! | ||
| June 9 | have the participants survey ready and translated into your language | ||
| June 21 | have the final decision of the local jury; send your nominations to the international level | ||
| June 22 | have your local winners informed about the results of the contest | ||
| June 24 | have a press release about the results of your local contest ready and sent out to the media | ||
| July 2014 | |||
| July 4 | send thank-you letters or e-mails to the volunteers, partners and sponsors and invite them to your local awards ceremony | ||
| July 11 | start working on the evaluation of the project | ||
| July 19 | the international jury will have its decision ready. | ||
| July 19 | send out press releases about the winners | ||
| July 25 | make sure all photos are in the lists and are properly categorized | ||
| July 31 | have the evaluation ready & posted to your local Wikipedia; translate at least the most important parts of it into English | ||
| August 2014 | |||
| August 1-31 | go out and relax in the sun! Well done! :-) | ||