Commons:Wiki Loves Monuments 2013 in Sweden/Timeline

Timeline for local teams

Due time	Task	Importance	Status
January 2013
January 31	from this date you are invited to indicate that you're interested in organizing WLM in your country by sending an email to wikilovesmonumentslists.wikimedia.org
February 2013
February 1	contact local Wikipedians (if any) to start a heritage project on your local Wikipedia		N/A
February 5	analyse what information about the monuments is available in your country (e.g. full address, coordinates, unique identifiers etc.)
February 18	add your country to the participating countries list and set up a page with general information about your local contest
February 19	register your local wikilovesmonuments.TLD domain. Create a redirect to Wikimedia Commons if you have no content yet
February 19	create your local OTRS queue and team		N/A
February 20	(if needed) create a mailing list for your local Wiki Loves Monuments		N/A
February 21	start preparing a task management system, divide the work between the people		N/A
February 22	contact your government or other responsible institution/organisation and ask for the lists of monuments
February 25	Add your country to this list on Wikimedia Commons and create a page for it. Also, fill in the progress table for your country
February 26	have all main organisers subscribed to the global mailing list
February 28	(if needed) create a timeline for your local Wiki Loves Monuments; feel free to use this one as a base!
March 2013
March 1	contact other partner organisations or institutions (cultural institutions, governmental offices in charge of heritage, etc.)		N/A
March 2	start advertising the project in your local Wikimedia community (if exists)		N/A
March 4	start a discussion on defining communication channels (including outside ones)		N/A
March 11	have structured list templates finished
March 24	have some structured lists ready
March 25	create environment where people can report errors in the lists
March 25	create a local helpdesk (including legal questions)		N/A
March 31	have a landing page ready at your local wikilovesmonuments.TLD page		N/A
April 2013
April 1	consider asking your local Ministry of Culture or other cultural heritage institution to formally support the contest in your country		N/A
April 15	start working on your official (external) website
May 2013
May 1	start thinking about some promotional materials and goodies to give to the participants
May 13	set up category structure for your local monuments on Wikimedia Commons
May 16	(if possible) start working on a local events programme
May 23	join the work on a pre-announcement to be sent to all Village Pumps		N/A
May 30	have the official website up, running and shining
May 30	have an OTRS queue set up with at least two-three people with access
June 2013
June 2	write an announcement asking people to submit nominations for your local jury		N/A
June 30	have the rules of the contest set up and posted to your external website (you can check out and adapt other countries' rules)
July 2013
July 5	start processing already existing pictures on Wikimedia Commons (Denna handlar i praktiken enbart om fartyg.)
July 24	Advertise the contest to Photo Clubs
July 26	start looking for local sponsors to provide awards
July 29	start organizing a local jury
July 31	(if needed) set up a Flickr group (and other platforms) for an easy upload		N/A
August 2013
August 11	(if possible) finalise local events programme
August 12	start preparing Commons infrastructure (UploadWizard) and CentralNotice in your language (first after go ahead from User:Romaine)		N/A
August 12	have the list of monuments received from the government/other responsible institution (Sjöhistoriska och RAÄ)
August 14	Update local documentation (how to locate monuments on a map using software available in your country etc.)
August 14	decide on "real life" meetings with volunteers		N/A
August 16	decide if you want to hold an awards ceremony and (if agreed on) start preparations
August 19	Start working on an announcing press release
August 19	have the pre-announcement posted to local Village Pumps on Wikipedia & Commons
August 21	have the pre-announcement posted in local bloggs on wikilovesmonuments.TLD and wikimedia.se
August 23	have the announcing press release ready and send it to the media!
August 23	have all upload environment in your language tested
August 25	start sending invites to Flickr users in relevant groups to join the contest		N/A
August 26	have your local jury fully formed
August 26	local sponsors should be ready & informed about the goings-on
August 28	Decide prices for the contest
August 30	monuments lists should be finished; finish processing already existing photos on Wikimedia Commons
August 30	have UploadWizard and CentralNotice translated to your language and ready
August 30	have all crucial infrastructure and pages on Wikimedia Commons as well as the tools translated into your language
September 2013
September 1	start the contest!
September 9	start working on a middle-of-the-contest press release		N/A
September 12	have the middle-of-the-contest press release ready and send it to the media!		N/A
September 13	have the local awards ceremony confirmed
September 16	have a middle-of-the-contest announcement ready and posted on local village pumps on Wikipedia & Commons and in blogg on wikilovesmonuments.TLD!
September 25	start working on a final press release		N/A
September 27	have judging criteria and tool ready for the jury
September 30	finish the contest!
October 2013
October 1	have a after-the-contest announcement ready and posted on local village pumps on Wikipedia & Commons and in blogg on wikilovesmonuments.TLD!
October 2	have the final press release ready and send it to the media!		N/A
October 8	have the participants survey ready and translated into your language
October 11	make sure all photos are in the lists and are properly categorised
October 15	start working on the evaluation of the project
October 24	Soft deadline: have the final decision of the local jury; send your nominations to the international level
October 25	Collect prices from Scandinavian Photo & the Maritime Museum
October 25	have your local winners informed about the results of the contest
October 29	have a press release about the results of your local contest ready and sent out to the media		N/A
October 29	have an announcement about the results of your local contest ready and posted on local village pumps on Wikipedia & Commons and in bloggs on wikilovesmonuments.TLD & wikimedia.se
October 29	have the evaluation ready & posted to your local Wikipedia; translate at least the most important parts of it into English		N/A
October 29	send thank-you letters or e-mails to the volunteers, partners and sponsors and invite them to your local awards ceremony
October 30	Hard deadline: have the final decision of the local jury; send your nominations to the international level
November 2013
November 6	hold your local awards ceremony
December 2013
December 1-31	get some rest! well done! :-)

Continuous tasks

There are, of course, some tasks that would need to be performed every now and then during the preparations for the contest and the contest itself. A short list of such tasks follows here; the most important ones have been marked with a yellow background:

Task	Due time
driving the decision-making process	February-November
motivating the organisers and the volunteers	February-November
task and budget management	February-November
keeping the timeline up-to-date	February-November
writing regular blog posts on the official website of your local project	April-November
social media management	April-November
# post regular updates on progress both on your external website and on the international mailing list # organise local meetups with a focus towards monuments and try to get press atenttion, especially in local media # keep adding all new photos to the lists on your local Wikipedia	September